DESIGNSPIRE STUDIO
Studio audit · Kreationz Dance · Private
Studio audit · 07

The GoHighLevel
solution.

One front door for every enquiry, trial and enrolment, with the follow up running on its own.

Why GHL

Shorter for parents. Lighter for the team.

GoHighLevel (GHL) gives parents a shorter, clearer path. Miss Kristen and the team stop copying details between forms, Trello and MailerLite.

The parent journey

Today vs with GHL.

Step
Today
With GHL
Finding a class
TodayPick from four trial cards, then scroll 6 to 23 classes in a form
With GHLChoose studio and child's age; only suitable classes appear
Booking a trial
TodaySeven screen Jotform, credit card only
With GHLShort booking page: parent name, child's name, date of birth, medical conditions, mobile, email and payment, with card, debit, Apple Pay or Google Pay
Confirmation
TodayJotform email
With GHLInstant SMS and email with studio address, what to wear and parking
Before class
TodayNothing automatic
With GHLReminder SMS the day before and two hours before
After class
TodaySomeone remembers to follow up
With GHLCheck in text that evening, then an enrol offer with one tap to accept
Enrolling
TodayFill in everything again on a new form
With GHLPre-filled enrolment form; medical and consent details captured once
Full class
TodayTick a waitlist box and wait
With GHLJoin the waitlist and get a text the moment a spot opens
Asking a question
TodayPhone, email, or DMs on two accounts
With GHLFacebook, Instagram, SMS and email in one inbox, with an AI assistant answering common questions after hours

In the background

What happens for every trial.

Five automated steps move each family from booking to enrolled, with a person only stepping in when it counts.

  1. 01Trial booked

    A parent books and appears in the "Trial booked" stage of the pipeline.

  2. 02Reminders

    Reminders go out automatically, and no shows get a friendly rebook link.

  3. 03Trial attended

    After class the parent moves to "Trial attended" and receives the enrol offer.

  4. 04Follow up

    Not enrolled after three days? A gentle follow up goes out. After a week, a phone task lands with the office.

  5. 05Enrolled

    They move to "Enrolled", get a welcome sequence, and are later asked for a Google review.

What it replaces

Five tools in, one system out.

Each current tool and the GHL feature that takes over its job.

Seven JotformsToday
Replaced by

One booking funnel with forms and payments

MailerLiteToday
Replaced by

Built in email and SMS campaigns, triggered by each family's stage

Separate Facebook, Instagram and email inboxesToday
Replaced by

One conversations inbox, plus missed call text back

No reportingToday
Replaced by

Dashboard showing trials booked, show ups and trial to enrolment conversion

DanceStudio-ProToday
Replaced by

Student records, timetable, waitlist and term payments, all in GHL

Trello lead cardsToday
Replaced by

Pipeline with automatic stage changes, plus a Trello style project board for studio projects and to do lists, so the team keeps the way of working they know.

One system

No need for DanceStudio-Pro.

GHL becomes the home for student records, class bookings, waitlists and term payments, as well as every enquiry, trial and enrolment. There's no second system to keep in sync and no details passed between tools.

Designspire sets up GHL for dance studios from a template already built for studio trials and enrolments, then tailors it to Kreationz's three studios and programs. The quick wins in the action plan can go ahead regardless.